Clubs are required to enter contact details for Club President, Secretary and Treasurer, specifying primary contact, postal address and number of tickets required. Contact details provided must be of people actively fulfilling specified roles in the 2012 Rugby League season.
Once registration has been successfully completed, President, Secretary and Treasurer will receive an email congratulating them on registering for the Monster Raffle, and specifying how many tickets have been requested and who the tickets have been sent to.
Clubs will then receive by mail the requested number of raffle tickets, unique deposit slips and posters to utilise in their area to promote the Monster Raffle and ticket sales.
'Club' and 'Primary Contact' specified at time of registration are responsible for all sold and unsold tickets
'Club' and 'Primary Contact' specified at time of registration are responsible for all monies collected
'Club' and 'Primary Contact' specified at time of registration are responsible for banking of all monies collected
Once Clubs have sold tickets they are required to:
- Deposit all monies raised into the Monster Raffle bank account
- Send all sold Monster Raffle tickets stubs back to:
Rugby League Central
Kate Smeal –Monster Raffle
Locked Bag 5000,
Paddington NSW 2021
- Send all unsold Monster Raffle tickets back to:
Rugby League Central
Kate Smeal –Monster Raffle
Locked Bag 5000,
Paddington NSW 2021
- Once sold vs unsold tickets and monies deposited reconciles participating clubs will receive a grant from the One Community fund for the amount they raise through Monster Raffle ticket sales
- Clubs who fail to return tickets and/or fail to account for all tickets allocated will not be eligible to participate in future Monster Raffles until reconciled. Once reconciled number of tickets allocated in the future may also be reduced.
- Clubs with a history of not fully reconciling all unsold tickets, stubs and monies may be restricted to online sales only (at the discretion of the organiser)
- A penalty system will apply for Clubs not reconciling all tickets. This will be proportional to the number of tickets lost. For example, if a Club only returns 90% of the tickets, they will only receive 90% of that money, forfeiting 10%. Only the Clubs returning 100% of the tickets and 100% of the money will receive 100% of the funds they raised. Please be advised that even if your club banks money for lost tickets – your club will still only receive funds for the percentage of tickets returned. Tickets stubs cannot be produced for lost tickets – even if you have a record of the ticket numbers!
EXAMPLE:
Club A was allocated 100 tickets. They lost 10 tickets and sold 90. They returned the stubs for the 90 tickets and $450 to ARL. As they lost 10% of their allocation of tickets they incurred a 10% penalty. Following reconciliation they were sent a cheque for $405, which is 90% of $450.
Club B was also allocated 100 tickets. They sold 90 tickets, returned the stubs for these, plus $450 and the 10 unsold tickets to ARL. Following reconciliation they received a cheque for $450.
- The penalty funds will be distributed equally between those Clubs that take an allocation of printed tickets to sell and fully reconcile them (i.e. all that Club’s allocation of unsold tickets, stubs and monies are received by the ARL by the closing date)
- Monster Raffle tickets will also be available to buy online in 2012.
- Purchasers will be asked to nominate which Club they want to receive the proceeds of their ticket (they will choose from a drop down list). The Club will receive $4.40 for each ticket purchased and allocated to them online ($5.00 - 60c administration fee charged by the online provider)
Please note: Eligibility of clubs registering to participate in the Monster Raffle is at the organiser's discretion.